Employee Manual

Newly hired employees may refer to our HR manager Eva Karkošková if any other information is required or to International Staff Office at MU.

Office hours of MUDr. Přibylová are available HERE.

Declaration of Honour COVID-19.

Computerization of Administration

Manuals for individual administrative agendas carried out electronically at MU provide the information necessary to effectively use computer-based tools (these documents are available only to employees of the Faculty of Economics and Administration, MU):

Guidelines for Filling Out Contract and Agreement

Guidelines for Filling Out DPP (Contract for Work) and DPČ (Agreement to Perform Work) Timesheets

These guidelines apply to agreements under which several independent payments are made. Electronic timesheets for Contracts for Work or Agreements to Perform Work are to be filled out using INET. Logging onto INET is the same as logging on to IS. If you don’t know your login password, or if other login issues arise, please contact Centre for Information and Communication Technologies (CIKT).

Menu path: Personal→Personal Application Directory →Attendance →Time sheets →Time sheet submission
or
HR management→Attendance →Work Agreement timesheets →Time sheet submission

Filling out the timesheet (https://inet.muni.cz/…ka/timesheet)

Detailed instructions are given at the top of the section on Time sheet submission. The instructions may be downloaded HERE.

Timesheets are filled out monthly on the Vstupní Parametry (Basic Information) tab located under Vyplňování (Data Entry). Once filled out, timesheets must be saved.
For teaching agreements, the subject taught must be filled in (i.e., subject name), along with individual funding sources (i.e., orders) that are matched to it. Should several subjects and multiple funding sources (i.e., orders) be involved, a separate timesheet must be prepared for each subject based upon the agreement concluded.
There are two types of timesheets – detailed and comprehensive (total)
Detailed timesheets are filled in daily. In the Hodiny (Hours) box, the number of hours worked is entered and in the Popis Činnosti (Activity Description) box, the description of work done on individual days.
If the same activity must be filled in repeatedly, click on the Vyplnit Opakující se Činnosti (Fill in repetitive activities) button (period, days, component, hours, activity description). Timesheets must be saved.
Comprehensive (total) timesheet – only the box for the first day in the month need be filled out indicating the total number of hours worked and a description of the activity.
On the Výkaz (Timesheet) tab, select whether you would like a detailed timesheet containing the days worked and a summary of work done, or a comprehensive (total) timesheet that provides only a summary of the work done.
Using the Výkaz (Timesheet) tab, you may enter the person who signed off on the work (accept work) in accordance with the agreement.
Afterwards, check the Vytvořit Výkaz (Generate Timesheet) box.
Once the timesheet is created, submit it for approval by placing a check mark at the bottom of the frame.
The approver or HR may reject the timesheet and return it for modification. The employee who submits the timesheet will be notified as to its approval or rejection.
On the Authorised Persons tab, you may enter the name of a person who will fill out timesheets for you.
Project timesheetsmay be used as a basis for filling out agreement timesheets for projects.
Project timesheets must be saved and subsequently submitted for electronic approval (‘Send’ box is located above the Timesheet).

Menu path: Personal→Personal Application Directory →Project time sheets →Time sheets →Time sheets

Guidelines for Persons Approving and Accepting Work

Agreement Timesheets are approved in INET.
The persons who assign an operation usually also approve it.
In most cases, the approvers also sign off on the work (accept work).
Approvers may add persons who are to sign off on the work (accept work) in keeping with the agreement unless they have already been added by the employee.

Menu path: Personal →INET global personal overviews and settings →Electronic signature book
or
HR management→Attendance →Work Agreement timesheets →Time sheet approval

Approval: muni.cz/app/dochazka/timesheetSchval
Approvers may approve or reject the timesheets.
Approvers themselves may set up the frequency of email notifications of requests to approve agreement timesheets.
The default frequency setting for approvers is ‘immediately’. The settings may be changed based upon personal preferences at any time.

Similar rules also apply for the persons signing off on the work (accepting work).

Meal voucher card

What is Edenred Card?

Edenred Card is a prepaid Mastercard card that will replace paper meal vouchers for ECON MUNI employees. It is a contactless chip card secured with a PIN code and with which you can pay up to the amount of the current balance.

Advantages:

Contactless payment – "beep and go"
Practical payment – no need to count meal vouchers, pay extra cash or lose a higher value when paying with a paper meal voucher – no more "no money back for paper vouchers"
Convenient use – one card full of meal vouchers still in your wallet
Online card account with a permanent overview of transactions, for example in a mobile application
Security – in case of loss or theft, block the card to prevent the loss of funds
Funds on the card are valid for 24 months from charging
Smart payment – "first in, first out " funds spending
Five years of validation from the card issue date

Where can I pay with Edenred card?

In selected restaurants, cafes, retail chains and grocery stores, fast food, canteens, vending machines, buses, trains, etc. in the Czech Republic in a closed network of contractual partners accepting Ticket Restaurant at traditional bank terminals and online in selected establishments.
All partner establishments where it is possible to pay the Edenred Card are in the online search engine at edenred.cz, as well as in the mobile application.
On the edenred.cz website, in the store search engine, you need to enter the city, select the TICKET RESTAURANT CARD product and then choose a list of e-shops, stone establishments or online food delivery services (e.g. www.damejidlo.cz, www.rohlik.cz, etc.)

When will I receive a new card and what should I do with it?

At the beginning of December 2020, you will be asked to pick up a new card at the faculty cash desk office. After receiving it, activate it according to the enclosed instructions.

Meal vouchers for January 2021 (or other months) order by default in INET application. They will be credited to the card before the end of the year, and you will be informed by e-mail.

How much money do I have left on the card?

To find out the balance on the card and much more, use:

TicketCard by Edenred – mobile application (balance finding, store finder, transaction history) for Android and iOS.
Online account – card activation, balance detection, pin detection, lost card blocking, an overview of transaction history, the information in the transaction history about the possible expiration of funds on a specific date
Zákaznické linky 296 363 000 – aktivace, PIN, zjištění zůstatku

Mobile phone payments

You can upload the card to a mobile phone and payments can be made by mobile phone or smartwatch via Apple Pay and Google Pay:

Fast, simple, contactless and secure payment
Possibility to insert a card for up to 4 devices

Qerko application – you do not have to wait for the waiter to order or pay, complicate the calculation of spending (just scan the QR code located on the table where you are sitting and simply pay).

PIN change, loss of card

To find the PIN visit your online account, or call customer line 296 363 000
Change the PIN at any ATM (5 CZK fee)
In case of loss of the card, it is necessary to block it in the online account or on the customer line 296 363 000 or 234 662 340 and report the loss to the personnel department of the MU Faculty of Economics and Administration. Subsequently, a new card will be issued, to which the funds from the lost card will be transferred.

Extracurricular Activities

What are Extracurricular Activities?

Extracurricular Activities are defined in Art. 20 Par. 2 of the Act (on Universities) as activities carried out for compensation by universities, and which follow from their educational, scientific, research, development, artistic or other creative activities or activities enhancing the efficient use of human resources and assets.

Extracurricular Activities may be considered commercial if they meet the definition (in accordance with Art. 2 Par. 1 of Act No. 513/1991 Coll., Commercial Code, as amended).

Commercial Activity is defined as activity continuously carried out in the entrepreneur’s own name and at his or her own responsibility for profit.

Within the meaning of the Act, Extracurricular Activities are broader than Commercial Activities.

MU divides Extracurricular Activities into:
Extracurricular Business Activities that share features of Commercial Activity conducted on the basis of a trade license within the meaning of Act No. 455/1991 Coll., on Trade License, as amended. (Administration related with the issuance, modification or cancelling trading licenses is provided for by MU Legal Office)
Extracurricular Non-Business Activities conducted for other complementary activities with no trade license, unless the trade concerned is within the meaning of Art. 3 of the Trade Act.

Who May Conduct Extracurricular Activities at the Faculty?

Extracurricular Activities may be conducted by a member of the faculty academic staff, department, an institute or specialized unit, or the Extracurricular Activities Centre.

Benefits of Extracurricular Activities

Extracurricular Activities are an attractive source of funding for both those who engage in them and for the faculty as a whole. For both, Extracurricular Activities are a source of additional personal income and income to cover operating costs and equipment costs for the unit. Such activities are a source of profit for the faculty.

How to Conduct Extracurricular Activities?

Extracurricular Activities are usually carried out on the basis of orders or contracts with external entities, such as providers of preparatory studies and surveys, or by offering services, e.g., courses and seminars. Depending upon the scope of the activity, it will be implemented by individual members of the academic staff, departments, or institutes, or the Extracurricular Activities Centreon the basis of an order.

Regardless of the scope of the order or who the implementer is, the Extracurricular Activities Centre will provide administrative support during all phases of implementation.

The first step consists in accepting the order, drafting the contract and preparing a project for the offer of services.

The second step consists of contacting the Extracurricular Activities Centre, which:

working with the order implementer, will prepare a calculation for the order, using the rules indicated in Bursar’s Guidelines No. 13/2005, for which a form is presented asAnnex No. 2.
presents the order/draft contract/project together with the calculation to the Faculty Dean who, after consulting with the implementer, makes the decision to either accept or reject the order/draft contract/project.
If it is accepted, the Extracurricular Activities Centre will ensure that the order is entered in the university’s economic system and will designate persons to oversee the finances. (Ordering Party: the implementer or an authorized person; Budget Administrator: an employee of the Extracurricular Activities Centre.)

The third step consists in the order implementation itself. Procedures defined in Dean’s Directive No. 6/2005 on Ensuring Financial Supervision must be maintained, as must contractual conditions if a contract is involved.

What Must Be Kept in Mind When Preparing the Calculation?

The calculation for any order for Extracurricular Activity must include the following:

Costs:

wages and bonuses (for Faculty employees). Overall wage costs are calculated as a multiple of 1.35 times “gross wages” in the agreements concluded (applies for contractors).
In the case of contractors’ Agreements for Work under CZK 10,000 per month, the amount paid shall not be increased by 1.35 times, unlike for Agreements to Perform Work.
material
services
travel expenses

Revenues: Adequate revenues must be planned to cover all costs, overhead and to provide at least a minimum level of profit.

The overhead cost consists of a levy paid from the revenue derived from the order of 17.3% for 2013. This covers the Faculty’s costs for implementing Extracurricular Activities (overhead is calculated using MU Directive No. 2/2013).

The minimum requisite profit for all orders is 5% of revenue.

The overhead and the minimum profit are deducted from revenues at least once per quarter. Thus the final balance may not sink below zero.

Acquainting Employees with the Emergency Plan, Fire Safety and Occupational Health and Safety

What to do when the fire alarm goes off?

Teachers interrupt the class and tell students that it is necessary to leave the building. Everyone must evacuate the building by way of the safest and closest exit and/or stairway. All stairways are escape routes, and the exits from the building open automatically in case of fire.
Heads of departments (or their deputies) direct the evacuation process of their employees.
Do not use lifts. They will automatically go to the 1st floor and stay here.
If a person with a disability is present in a classroom or at a workplace, it is necessary to inform the Fire Report Office (the reception) about their location (classroom, office, floor) so that the firefighters can evacuate them preferentially.
Evacuation must be done in a manner that ensures nobody remains in the building.
Everyone must comply with the instructions given by the fire brigade (building
management staff) and the firefighters.
Evacuated Faculty staff, students and other people who were present in the building gather on the grassy area near the faculty parking place in a safe distance in a way that does not prevent the firefighters from entering the building and waits for further instructions from fire brigade or the firefighters.
In the event of an injury, an employee of the Information Service (the reception) will call medical assistance. Prior to the arrival of medical assistance, first aid will be provided by trained employees.

By law, employees must be familiarized with the emergency plan (including the principles of first aid and crucial telephone numbers) and regulations on fire protection and occupational health and safety. Below are links to files specifying the Emergency Plan, Fire Protection and Occupational Health and Safety at the MU Faculty of Economics and Administration.

Public Procurement at MU Faculty of Economics and Administration

Since the faculty’s budget comes primarily from public funding, any acquisition of goods and services is subject to the rules governing public procurement.

The following goods and services must always be purchased via a public procurement process:

office supplies
toners and cartridges
ICT equipment (notebooks, desktops and accessories and other ICT equipment such as printers, scanners, etc.).
press services
drug store goods
graphic design and graphic output for anthologies, monographs, textbooks, magazines, articles, etc.
new office furniture
promotional items (direct purchase or independent public tender)

If you need to purchase any of the commodities or services above, please contact the pertinent unit.

Acquisition of any other goods and services must be based primarily upon price. Simply put, purchases under CZK 300,000 may be direct, from a selected supplier; for purchases exceeding CZK 300,000, a public tender must be organized. The higher the price, the stricter the form. Purchases of similar goods and services must be summed within any individual year. For this reason, if you plan any purchases exceeding CZK 50,000, please contact the public procurement manager.